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Programme Experience
Out of
Programme Experience
Guidelines for Trainees The usual purpose of Out of Programme
Experience (OOPE) is to allow a Specialist Registrar
- to gain additional clinical
experience which will benefit the NHS as well as the individual
- to undertake a period of research
If you are considering taking time out of your Specialist Registrar
Training Programme, you must read the guidelines and complete the
Application form.
Once completed, the form must be sent to, and then countersigned
by, the Programme Director and then sent to the Deanery so the
Postgraduate Dean may consider your request.
Requests will not normally be considered unless at least 6 months
notice is given.
Please complete all sections of the form fully. The Postgraduate
Dean will be unable to consider your request without the correct
information. Return the completed form to:
Specialty Manager
Severn Deanery
Frenchay Hospital
Frenchay Park Road
Frenchay
Bristol
BS16 1LE
Introduction
These guidelines have been produced to help trainees consider all
the relevant issues when looking to take time out of their training
programme, in order to undertake a period of training or fellowship
abroad, or in another Deanery, or to undertake a period of research.
The permission of the Postgraduate Dean must be obtained at least 6
months before leaving your current training programme. The Dean can
only consider requests which are on the correct application form and
which have the support of the Programme Director and approval from the
relevant College or Faculty. Only in absolutely exceptional
circumstances will the Dean consider requests which fall outside of
these guidelines.
Ideally, your time away will be before your CCT date, rather than
cutting across it.
Please also refer to "A
Guide to Specialist Registrar Training, February 1998" (The Orange
Book), Chapter 14, for additional information.
The Process
1. Training opportunity arises, ideally well in advance (6 – 12
months). Discuss with Consultant / Educational Supervisor.
2. Discuss proposed plans with Programme Director / STC Chair.
3. Write to College / SAC / Faculty to gain prospective approval
for the training proposed.
4. If Programme Director / STC Chair support your plans, complete
the application form attached. This is to request permission to take
time out of the training programme whilst retaining your NTN. You must
outline what you will be doing whilst away and the dates, whether the
training is recognised by your College and whether your Programme
Director / STC Chair are supportive. Please also leave a contact
address / email details for the period that you are away where
possible.
5. The form must be countersigned by the Programme Director and
then sent to the Institute so the Postgraduate Dean may consider your
request.
6. Be sure that the Programme Director and Specialty Manager are
aware of your expected date of return to the training programme so
that adequate provision can be made for your return to the rotation.
7. If your period out of programme is to be spent at another
Deanery, please be certain as to funding arrangements prior to
accepting a position. This is especially critical, because of current
banding arrangements and New Deal regulations. Normally, a trainee
would only be allowed to train within another Deanery because that
Deanery has a gap on their own training programme. Any discussion
about taking up a "supernumerary" position has clear financial
consequences, which must be discussed with the Deanery, prior to any
acceptance of such a position. Only in absolutely exceptional
circumstances and after full consultation with the Postgraduate Dean
could such a position be approved.
8. Ensure that you have a Record of In-Training Assessment (RITA)
review in the months prior to leaving; a RITA Form F must be obtained
to cover your time away. Also, try and ensure that mechanisms exist
for you to undergo appraisal when you are away. You will need to bring
back a satisfactory Educational Supervisor’s report from your time
abroad or time spent in another Deanery, if the time away is to count
towards your CCT. Where applicable, take JCHST, JCHMT or College forms
with you, to complete whilst away.
Further Points
RITA D/E
A trainee whose last RITA was a D or E, or who had unmet
objectives at their Penultimate Year Assessment (PYA) will not
normally be allowed to go out of programme, unless it can be
demonstrated that specific training objectives will be met.
Research
If a period of research of more than one year is requested, it
should usually enable the trainee to submit for an appropriate higher
qualification (eg MD / PhD) or should not normally exceed a maximum of
three years out of programme. Trainees in their final year will not
normally be allowed to undertake a period of research which will delay
their CCT date. Salary
may not be the same as you get now. The Institute is not able to
make up any shortfall. Accommodation
is your responsibility. Travel costs
are your own responsibility. Please ensure if you are going to
take up a training slot within a UK Deanery, that issues of
travel/relocation/study leave are agreed with the host Deanery
Personnel and/or Medical Staffing Department before you leave.
Pension Contributions / Continuous Service
might be affected by a period abroad, or work away from the NHS –
please check with the NHS Pensions Agency / Medical Personnel or
Payroll department, as Additional Voluntary Contributions (AVCs) may
need to be paid. The Pensions Agency can be contacted on 01253 774774.
Website:
http://www.nhspa.gov.uk/index.cfm
CCT Date
will you be away when your expected CCT date falls? Are you aware
that this might affect your 6 months period of grace and any request
for further training time? Ideally, you should return to the UK from
any time away, before your CCT date. Is your Programme Director and
Specialty Manager absolutely aware when you are likely to
return to the rotation? This page was last updated
12/05/08
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